Activities Co-Ordinator

Purpose of the job

Develop, organise, deliver and evaluate an inclusive programme of social activities for visually impaired people of all ages, in Berkshire, which promotes good health and wellbeing.

Description of the job activities

Key areas of responsibility

• Work with the Activities Manager to develop and provide a comprehensive activities programme (both face to face and remote) for visually impaired Members including sporting activities
• Run Berkshire Vision activities when required
• Manage and support allocated volunteers
• Work in partnership with external partners and stakeholders to enhance the provision of activities to our Members
• Deliver the activities programme, within budget, providing value for money, in line with the charity's finance procedures
• Plan transport to activities when required

Activities and tasks

• Plan and deliver a comprehensive activities programme which meets the needs of our members including occasional holidays or trips away. Activities can be in person or online
• Development and sourcing of new sports, activities and events for partially sighted Members
• Drive participation in events from Berkshire Vision Members who may not normally take part to build an inclusive culture.
• Collaborate with the wider activities team for the benefit of Berkshire Vision and its

members.

• Ensure that activities are fully recorded, with respect to location, costs, members attending and outcomes within a quality assurance framework.
• Plan transport for some activities and events including route planning in the most cost effective way that meets service users' needs, booking drivers, and calculating and notifying members of approximate pick up times when required.
• Liaise with third parties on the requirements and needs of Members at sport and social activities.
• Assist with the preparation of management information and grant funding reports, required by the charity on a regular and/or ad-hoc basis.
• Take proactive action in the marketing and publicity of all activities to drive participation.
• Ensure that the safety and wellbeing of staff, volunteers and members remains a priority through the planning and delivery of activities
• Carry out risk assessments of all activities.
• Carry out member risk assessments if there is an identified risk
• Work with the wider Activities Team to produce the activities calendar accurately, on time and in appropriate accessible formats
• Work in partnership with stakeholders to raise awareness and promote opportunities activities for the visually impaired.
• Volunteer supervision at activities and events

Other

• Be responsible for own continuing professional development, keeping up-to-date with best practice, policies and procedures.
• Deal with all issues in a professional manner keeping confidences where appropriate and always being mindful of data protection implications.
• Be an effective representative for the charity and act at all times in a professional manner conducive to promoting a positive image of Berkshire Vision.

Working Environment

• Work under office conditions with extensive use of a display screen.
• Sporting and social events both organised by Berkshire Vision as well as external events provided by other organisations
• Work regular evenings and weekends, as required (time off in lieu will be given)
• Drive over 5,000 business miles annually, travelling across Berkshire delivering activities, providing transport for Members with occasional out of area working.
• Occasional overnight stays such as on Member holidays

The above is a general description of the work to be carried out and not an exhaustive list. The role holder is also required to perform all reasonably assigned duties.

This post is funded by the national lottery community fund.